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Major Features |
EMS Lite 7.0 |
EMS Professional 11.0 |
EMS Enterprise 5.0,
EMS Workplace 5.0 and
EMS Campus 1.1 |
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Designed and ideally suited for... |
Single Facility,
Local Area Network |
Multiple Facilities,
Managed Collectively,
Local Area Network |
Multiple Facilities,
Managed Independently or
Wide Area Network |
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Room Scheduling |
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Schedule rooms, outdoor areas and other shared resources |
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Create single day, recurring and non-pattern bookings with Reservation Wizard |
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Graphical Reservation Book with drag and drop scheduling |
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User-definable booking statuses for workflow |
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Group rooms into "Views" for searching, display in the Reservation Book and reporting |
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Group buildings into "Areas" (by country, region, city, etc.) for searching, display
in the Reservation Book and reporting |
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Independently managed facilities can share one system (e.g. entire college campus
or corporate enterprise) |
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Time zone support for scheduling global videoconferences |
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Advanced features for managing shared workspace (office hoteling or hot desking) |
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EMS Workplace |
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Collaborative tools to create, publish and maintain the academic schedule |
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EMS Campus |
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Optimize the use of campus facilities with auto-assignment of classroom space |
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EMS Campus |
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Services and Resources |
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Specify setup type, count and unlimited notes for operations crew |
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Manage the inventory of resources like audio visual equipment |
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Define your own service and resource categories |
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Schedule multiple service times for things like catering or personnel |
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User security by category |
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Restrict categories by building for location specific services |
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Ability to define resource exclusions by room |
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Auto-adjustment of service order times when booking is changed |
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Reporting |
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Number of built-in reports |
45 |
140 |
170 |
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Calendars, event schedules, operational and statistical reports |
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Email or print detailed customer Confirmations |
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Export reports to Excel, Word or .PDF |
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Sales reports |
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Resource schedules |
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Query Builder for ad-hoc reporting; reusable report definitions |
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User Defined Fields (UDFs) available in Query Builder |
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Grant access to run Query Builder reports on a user by user basis |
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Charting and graphing capabilities in Query Builder |
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Memorize multiple report settings for later reuse |
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Banquet Event Orders (BEOs) |
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Billing and Accounts Receivable |
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Pricing and Invoicing |
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Track deposits and payments; print Ageing Report and Statements |
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Offers various Pricing Methods (Unit, Hourly, Minimum Charge, etc.) |
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Define multiple Pricing Plans |
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Automatically calculates taxes, service charges, discounts, etc. |
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Multiple billing departments |
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Half Day / Full Day Pricing Methods |
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Transactions Browser to quickly retrieve invoices, payments, etc. |
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Provides lookup and validation of billing reference data like charge code, cost center,
project number, client matter number, etc. |
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Web-Based Browsing (by adding Virtual EMS Browsing) |
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Browse meeting and event schedules in list or calendar view |
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Advanced event search |
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Browse facilities for room capacities, images and additional information |
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Publish event specific notes and instructions |
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Create filtered, Custom Event pages |
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Display multiple building and room images (pictures, room diagrams, floor plans,
etc.) |
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Interactive floor plans for wayfinding by room, event, meeting host or colleague |
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Web-Based Reservations (by adding Virtual EMS Reservations) |
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Offer online requests or self-service reservations |
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Customizable help text that can be maintained online |
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Schedule services like catering and resources like AV equipment |
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Customize your request form with user-definable questions |
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Display customer-specific pricing for rooms, services and resources |
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Define multiple Web Templates for user groups with different request/reserve privileges |
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Service Only requests (no need to book a room) |
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Display multiple resource images (AV equipment, catering items, etc.) |
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View availability and book rooms via interactive floor plans |
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Employee check in/out for office hoteling |
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EMS Workplace |
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General |
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Incorporate images (pictures, room layouts, floor plans, etc.) |
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Customer database with contact management (integrated CRM) |
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Supports localized date, time and paper formats |
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Detailed audit history to track reservation changes |
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Reminders to track important tasks |
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Room Diagramming software interface |
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Incorporate file attachments |
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Automated change notifications and customer reminders |
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Basic visitor management with integration to specialized visitor management systems |
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Import utilities for rooms, groups and reservations |
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Track holidays and facility closures |
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User security and system scalability |
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Database engine |
SQL Express |
SQL Express |
SQL Server 2005 |