Options

Virtual EMS (Web Interface)

Leverage the power of the internet with this web-enabled module for EMS Enterprise. Virtual EMS provides fully interactive, real-time access to scheduling information via the internet or your organization's intranet. Website visitors can browse the calendar or search for specific events from any computer with an internet browser. Authorized users (employees in your organization, meeting organizers, facility staff, etc.) can, depending on the level of access granted, submit room requests or create self-service reservations directly from the web through a secure, user-friendly interface.

The best way to learn more about Virtual EMS is to test drive it yourself using our live demonstration (please call 800-440-3994 x863 today for a personalized demonstration, and to see additional features that aren't available in the demo version).

Microsoft Exchange® Integration

Virtual EMS Enterprise can be integrated with Microsoft Exchange to streamline the process of arranging meetings. With this optional "Plan-a-Meeting" module, meeting planners can view the availability of both meeting rooms and attendees, send Microsoft Outlook®-compatible meeting invitations, and order any necessary equipment, catering services, etc. - all from a single, easy-to-use interface.

IBM Lotus Domino® Integration

Like Microsoft Exchange Integration, this optional functionality (through the "Plan-a-Meeting" module) for Virtual EMS Enterprise allows the person coordinating a meeting to view the availability of meeting rooms and attendees, send Lotus Notes®-compatible meeting invitations, and arrange for resources (equipment, food service, etc.), all from the same interface.

Integrated Authentication

This optional module establishes the tightest integration possible between Virtual EMS Enterprise and your network or web portal. Integrated authentication works with Microsoft Active Directory or your custom web portal to streamline web account maintenance for administrators and enable single-sign on for web users.

HR Integration Toolkit

This behind-the-scenes utility keeps contact information in EMS up-to-date, synchronizing it with another system that contains employee data (HR database, Active Directory, etc.). This module can automate the maintenance of contact names, email addresses, billing information, web accounts and more including additions, changes and inactivations. The toolkit includes up to one day of remote consulting to configure and fine tune the integration for your environment.

Academic Import Utility

If you're looking for a way to manage meeting and event scheduling campus-wide, including the ability to book academic space when it's not in use for classes, then EMS Enterprise with its corresponding version of the Academic Import Utility may be just what you're looking for.

Colleges and universities typically maintain their academic schedule and classroom assignments in a Student Information System (SIS). Once a particular term is in session, other campus entities are generally allowed to use academic space for meetings and events as long as their use doesn't conflict with the class schedule. EMS's Academic Import Utility is a plug-in module for EMS Enterprise that imports the academic schedule from your SIS, allowing you to book space around classes, while never conflicting with them.

If you're looking for an even more sophisticated solution that offers a bi-directional interface with your SIS, helps facilitate the creation and maintenance of your academic schedule and automates the assignment and optimized use of classroom space, then please check out EMS Campus.

Video Display Interface

Imagine automatically displaying your EMS schedule of events on television monitors or electronic signage in your facility. The Video Display Interface, which is available for EMS Enterprise, exports scheduling data in formats that are compatible with some of the more popular video display systems on the market including Symon TargetVision (www.targetvision.com), Janus Computerized Displays (www.janusdisplays.com) and more. There is even an option to export scheduling data formatted for use with Microsoft PowerPoint®. Although we do not sell display system hardware, we would be happy to discuss your needs and share information on some of the systems that our customers use.

Another option to consider is AxisTV from Visix, Inc. (www.visix.com). AxisTV eliminates the need for our Video Display Interface by connecting directly to your EMS database and displaying the schedule of events in real-time. Please contact Visix for complete details.

RoomWizard Interface

EMS Enterprise can be interfaced with PolyVision's RoomWizard™ units, which serve as electronic room cards and allow walk-up reservations. With this integration, users have the option of booking a room either through EMS or from the RoomWizard touch-screen display mounted outside a conference room. The RoomWizard always shows the current schedule and a convenient red or green light indicates whether the room is occupied or available. By combining advance reservations in EMS with on-the-spot bookings from RoomWizard, organizations can eliminate scheduling conflicts, optimize room utilization, and track impromptu usage.

Hoteling Module

Organizations with a mobile workforce or flexible work arrangements are realizing significant savings in real estate and related overhead by adopting a hoteling strategy, which involves sharing offices to house more people in less space. For those employees that spend a portion of their time outside the office, permanent offices can be eliminated and technology allows employees to schedule workspace on an "as needed" basis. In order to successfully implement hoteling within an organization, a powerful and flexible resource scheduling software is required. The Hoteling module for EMS Enterprise was created to provide organizations with an intuitive, easy-to-use system to manage even the most complex hoteling requirements.

Professional Services

It's an uncommon notion in the increasingly impersonal business world, but we pride ourselves on the personal relationships we build with our customers. And not just in the sales process. From initial needs assessment to implementation assistance to ongoing product support, we make it a priority to understand how we can help you get the most out of your investment in EMS. Talk to us about how our training, consulting, and annual service agreement can benefit you.