Organizations with a mobile workforce or flexible work arrangements are realizing
significant savings in real estate and related overhead by adopting a hoteling
or hot-desking strategy - allotting workspace on an as-needed basis in order
to accommodate more people in less space.
EMS Hoteling™ was created to provide organizations with a powerful yet easy-to-use
facility scheduling system to manage even the most complex hoteling requirements.
The system includes:
- Intuitive tools for finding and booking available office space
- EMS Kiosk™ interface for onsite check-in
- Back-end processes for utilization monitoring
- Detailed reports including operational schedules, no-show lists, transition reports, etc.
- And much more...
EMS Hoteling is the most flexible hoteling software available, allowing different
office locations within your organization to operate independently or under a unified
set of business rules. Highly scalable and versatile, EMS Hoteling leverages the
power of Microsoft SQL Server™ to track a limitless number of office spaces, conference
rooms and meeting-related services in your offices around the world.
Centralized Facility Scheduling or Self-Service Room Booking?
Is use of your workspaces space tightly managed by a reservationist? Do you allow
self-service booking of offices? Or, do you have an approval process for space requests
that incorporates elements of both approaches? The beauty of EMS is that no matter
what your method or combination of methods, its flexible, modular design adapts
to your business and the way you need to manage your space. And if your needs should
change, the system can easily change with you.
The EMS Hoteling suite consists of several components, including three interfaces
uniquely designed for different types of users – the EMS Client, Virtual EMS and
the EMS Kiosk. The EMS Client is a desktop application required for managers to
configure and administer EMS, and for reservationists to book space and resources.
Virtual EMS is the employee-facing web application that makes EMS available online.
A base system –which includes the EMS Client– is well-suited to a more regulated
space management environment. Add Virtual EMS to provide an online calendar, streamline
the room requesting process or allow self-service reservations. The EMS Kiosk provides
a convenient way for hoteled workers to check-in, which is a key step in ensuring
efficient use of space and accurate utilization reports.
- Facility Schedulers
- Concierge
- Event Coordinators
- Service Providers
- Managers
- Administrators
- Employees
- Meeting Attendees
- Web-Based Requests
- Self-Service Reservations
Please refer to Key Features for sample screens from the
EMS Client, Virtual EMS and the EMS Kiosk. Try Virtual EMS for yourself with our
live demonstration (please call 800-440-3994
x863 today for a personalized demonstration to see all the additional, behind-the-scenes
features that aren't accessible unless you have an account).