Resources Module
This optional module for EMS Lite allows you to define, group and track resources
such as audio visual equipment, furniture, food, etc. When a user selects inventoried
resources for a booking, the system assesses availability and issues a warning if
the item will be overbooked. Resource requirements are printed on Confirmations,
the Setup Worksheet and a Resource Schedule report.
If you need to manage separate pools of inventory, multiple service times within
a booking or outside service providers, you should consider EMS Professional or
EMS Enterprise, both of which include more sophisticated functionality for services
and additional options for delineating resource inventories.
Billing Module
This powerful, optional module for EMS Lite allows you to define standard pricing
for rooms and resources (requires the Resources Module), extends and prints a grand
total of charges on the Confirmation, and provides a printed Invoice for your customers.
A Billing Reference field makes it easy to track charge codes on each reservation
while the Sales by Billing Reference report facilitates the processing of charge-backs.
If you need multiple pricing plans, automatic calculations or complete accounts
receivable (including deposit and payment tracking, ageing report and statements),
you should look at either EMS Professional or EMS Enterprise.
Virtual EMS (Web Interface)
Leverage the power of the Internet with this web-enabled module for EMS Lite. Virtual
EMS provides fully interactive, real-time access to scheduling information via the
Internet or your organization's intranet. Website visitors can browse the calendar
or search for specific events from any computer with an Internet browser. Authorized
users (employees in your organization, meeting organizers, facility staff, etc.)
can, depending on the level of access granted, submit room requests or create self-service
reservations directly from the Web through a secure, user-friendly interface.
Please call 800-440-3994 x863 today for a personalized demonstration.
Microsoft Exchange Integration
Virtual EMS can be integrated with Microsoft Exchange to streamline the process
of arranging meetings. With this optional module, meeting coordinators can view
the availability of both attendees and meetings rooms, send Microsoft Outlook®-compatible
meeting invitations, and order any necessary A/V equipment or food services -- all
from a single, intuitive interface.
Integrated Authentication
This optional module establishes the tightest integration possible between Virtual
EMS and your network or web portal. Integrated authentication works with Microsoft
Active Directory or your custom web portal to streamline account maintenance for
administrators and enable single sign-on for web users.
HR Integration Toolkit
This behind-the-scenes utility keeps contact information in EMS up-to-date, synchronizing
it with another system that contains employee data (HR database, Active Directory, etc.).
This module can automate the maintenance of contact names, email addresses, information,
web accounts and more including additions, changes and inactivations. The toolkit includes
up to one day of remote consulting to configure and fine tune the integration for your
environment.
RoomWizard Interface
EMS Lite can be interfaced with PolyVision's RoomWizard™ units,
which serve as electronic room cards and allow walk-up reservations. With this
integration, users have the option of booking a room either through EMS or from
the RoomWizard touch-screen display mounted outside a conference room. The RoomWizard
always shows the current schedule and a convenient red or green
light indicates whether the room is occupied or available. By combining advance
reservations in EMS with on-the-spot bookings from RoomWizard, organizations can
eliminate scheduling conflicts, optimize room utilization, and track impromptu usage.
For more information on PolyVision's RoomWizard, please see www.polyvision.com.
Video Display Interface
Although our Video Display Interface isn't available for EMS Lite, another option
to consider is AxisTV from Visix, Inc. (www.visix.com). AxisTV connects directly to your EMS
Lite database and displays the schedule of events in real-time. Please contact Visix
for complete details.
Professional Services
It's an uncommon notion in the increasingly impersonal business world, but we pride
ourselves on the personal relationships we build with our customers. And not just
in the sales process. From initial needs assessment to implementation assistance
to ongoing product support, we make it a priority to understand how we can help
you get the most out of your investment in EMS. Talk to us about how our training (including
free access to regularly scheduled online sessions), consulting, and annual service
agreement can benefit you. (Click
here for the course schedule.)