Leverage the power of the Internet with this web-enabled module for EMS Professional.
Virtual EMS provides fully interactive, real-time access to scheduling information
via the Internet or your organization's intranet. Website visitors can browse the
calendar or search for specific events from any computer with an Internet browser.
Authorized users (employees in your organization, meeting organizers, facility staff,
etc.) can, depending on the level of access granted, submit room requests or create
self-service reservations directly from the Web through a secure, user-friendly
interface.
The best way to learn more about this exciting product is to test drive it yourself
using our live demonstration (please call
800-440-3994 x863 today for a personalized demonstration, and to see additional
features that aren't available in the demo version).
Microsoft Exchange Integration
Virtual EMS can be integrated with Microsoft Exchange to streamline the process
of arranging meetings. With this optional module, meeting coordinators can view
the availability of both attendees and meetings rooms, send Microsoft Outlook®-compatible
meeting invitations, and order any necessary A/V equipment or food services -- all
from a single, intuitive interface.
Integrated Authentication
This optional module establishes the tightest integration possible between Virtual
EMS and your network or web portal. Integrated authentication works with Microsoft
Active Directory or your custom web portal to streamline account maintenance for
administrators and enable single sign-on for web users.
HR Integration Toolkit
This behind-the-scenes utility keeps contact information in EMS up-to-date, synchronizing
it with another system that contains employee data (HR database, Active Directory, etc.).
This module can automate the maintenance of contact names, email addresses, billing
information, web accounts and more including additions, changes and inactivations. The
toolkit includes up to one day of remote consulting to configure and fine tune the
integration for your environment.
Academic Import Utility
If you're looking for a way to manage meeting and event scheduling campus-wide, including
the ability to book academic space when it's not in use for classes, then EMS Professional
with its corresponding version of the Academic Import Utility may be just what you're
looking for.
Colleges and universities typically maintain their academic schedule and classroom
assignments in a Student Information System (SIS). Once a particular term is in session,
other campus entities are generally allowed to use academic space for meetings and events
as long as their use doesn't conflict with the class schedule. EMS's Academic Import
Utility is a plug-in module for EMS Professional that imports the academic schedule from
your SIS, allowing you to book space around classes, while never conflicting with them.
If you're looking for an even more sophisticated solution that offers a bi-directional
interface with your SIS, helps facilitate the creation and maintenance of your academic
schedule and automates the assignment and optimized use of classroom space, then please
check out EMS Campus.
Video Display Interface
Imagine automatically displaying your EMS schedule of events on television monitors
or electronic signage in your facility. The Video Display Interface, which is available
for EMS Professional, exports scheduling data in formats that are compatible with
some of the more popular video display systems on the market including Symon TargetVision
(www.targetvision.com),
Janus Computerized Displays (www.janusdisplays.com)
and more. There is even an option to export scheduling data formatted for use with
Microsoft PowerPoint®. Although we do not sell display system hardware, we would
be happy to discuss your needs and share information on some of the systems that
our customers use.
Another option to consider is AxisTV from Visix, Inc.
(www.visix.com).
AxisTV eliminates the need for our Video Display Interface by connecting directly to
your EMS database and displaying the schedule of events in real-time. Please contact
Visix for complete details.
RoomWizard Interface
EMS Professional can be interfaced with PolyVision's RoomWizard™ units,
which serve as electronic room cards and allow walk-up reservations.
With this integration, users have the option of booking a room either through EMS
or from the RoomWizard touch-screen display mounted outside a conference room. The
RoomWizard always shows the current schedule and a convenient
red or green light indicates whether the room is occupied or available. By combining
advance reservations in EMS with on-the-spot bookings from RoomWizard, organizations
can eliminate scheduling conflicts, optimize room utilization, and track impromptu
usage.
Professional Services
It's an uncommon notion in the increasingly impersonal business world, but we pride
ourselves on the personal relationships we build with our customers. And not just
in the sales process. From initial needs assessment to implementation assistance
to ongoing product support, we make it a priority to understand how we can help
you get the most out of your investment in EMS. Talk to us about how our training,
consulting, and annual service agreement can benefit you.