EMS District Options

EMS for Outlook®

Tight integration for maximum efficiency... Optional EMS for Outlook® integration lets users work within a familiar personal scheduling interface while having one-click access to self-service room reservation and resource booking functionality in EMS. Ideal for use with "unmanaged" space (i.e. rooms for which no official approval is required), this time-saving integration prevents double bookings while letting users find available rooms, review their details, reserve them and book any necessary resources (equipment, etc.) without ever leaving Microsoft Outlook®.

API (Application Programming Interface)

Software and web application developers can use this tool to write programs that interact with an EMS database. The standard API is free to customers and available to their vendors and anyone looking to integrate with EMS; an advanced API is licensed and purchased separately.

Microsoft® Exchange Integration

Virtual EMS District can be integrated with Microsoft Exchange to streamline the process of arranging meetings. With this optional "Plan-a-Meeting" module, meeting planners can view the availability of both meeting rooms and attendees, send Microsoft Outlook®-compatible meeting invitations, and order any necessary equipment, catering services, etc. - all from a single, easy-to-use interface.

Integrated Authentication

This optional module establishes the tightest integration possible between the web version of the EMS client or Virtual EMS and your network or web portal. Integrated authentication works with Microsoft Active Directory or your custom web portal to streamline web account maintenance for administrators and enable single-sign on for web users.

EMS Language Translation Module

The world is getting smaller every day. Be sure that your organization can take part in the global conversation! The EMS Language Translation Module enables language localization for the web version of the EMS client, Virtual EMS or EMS Kiosk through our library of "language packs" or using one that we compile for you with terms you supply.

FM Integration Toolkit

The EMS FM Integration Toolkit simplifies the maintenance of facilities information within EMS by keeping it in synch with data in your Facility Management (FM) System. The toolkit takes building, room, room attribute and other records that you transfer to a staging database and updates the appropriate tables in EMS.

HR Integration Toolkit

This behind-the-scenes utility keeps contact information in EMS up-to-date, synchronizing it with another system that contains employee data (HR database, Active Directory, etc.). This module can automate the maintenance of contact names, email addresses, billing information, web accounts and more including additions, changes and inactivations.

Video Display Interface

Would you like to automatically display your EMS schedule of events on digital signage throughout your facility? By adding the Video Display Interface (VDI) to your EMS system, and using it to interface with one of many popular digital signage systems on the market today (refer to our Digital Signage Partners), you can do just that. There is even an option to export scheduling data formatted for use with Microsoft PowerPoint®. Although we do not sell digital signage hardware, we would be happy to discuss your needs and point you in the right direction.

As an alternative to relying on the VDI module, some of our digital signage partners have designed their systems to connect directly to your EMS database in order to read and display the schedule of events in near real-time. Please contact the following partners for complete details:

• AxisTV by Visix, Inc.
• Carousel by Tightrope Media Systems

RoomWizard Interface

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EMS District can be integrated with Steelcase RoomWizard™ devices, which are digital room signs that can allow walk-up booking of space. With this integration, users have the option of reserving rooms in advance through EMS or booking on-the-spot from RoomWizard's touch screen at the conference room. RoomWizard shows the room's current schedule and provides a convenient red/green light to indicate whether the room is occupied or available. By integrating these technologies, organizations can eliminate scheduling conflicts, optimize room usage, and track impromptu use of space.

Professional Services

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The implementation and maintenance of a software package is a series of steps. While completing those steps on your own is certainly an option, there are many advantages to having our Professional Services team assist you with some or all of them. From needs assessment to system configuration to end user training to upgrade planning, our highly-trained consultants draw on detailed product knowledge and experience with other customers as they work with you to determine how your organization can get the most out of EMS.