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EMS Enterprise Options
Virtual EMS™ (Web Interface)
Leverage the power of the internet with this web-enabled module for EMS Enterprise™.
Virtual EMS provides fully interactive, real-time access to scheduling information
via the internet or your organization's intranet. Website visitors can browse the
calendar or search for specific events from any computer with an internet browser.
Authorized users (employees in your organization, meeting organizers, facility staff,
etc.) can, depending on the level of access granted, submit room requests or create
self-service reservations directly from the web through a secure, user-friendly
interface.
The best way to learn more about Virtual EMS is to test drive it yourself
using our live demonstration (please call
800-440-3994 x863 today for a personalized demonstration, and to see additional
features that aren't available in the demo version).
EMS for Outlook®
(
Datasheet)
Tight integration for maximum efficiency... Optional EMS for Outlook® integration lets users
work within a familiar personal scheduling interface while having one-click access to self-service
room reservation and resource booking functionality in EMS. Ideal for use with "unmanaged" space
(i.e. rooms for which no official approval is required), this time-saving integration prevents double
bookings while letting users find available rooms, review their
details, reserve them and book any necessary resources (equipment, etc.) without ever leaving Microsoft Outlook®.
EMS Kiosk™
(
Datasheet)
The EMS Kiosk is software that turns a touch-screen display unit (purchased from any of a number of manufacturers)
into a powerful yet easy to use digital room sign and interactive tool for reviewing room availability, booking space,
searching for a meeting location and more. Mount the unit outside a room and/or make an EMS Kiosk available
in a lobby or entryway. Pair with the optional Floor Plan module and give users an added
measure of convenience as they see reserved/available space on a facility diagram, making it
even easier to find a meeting or a place to hold one!
Floor Plan Module
(
Datasheet)
Adding the Floor Plan module gives Virtual EMS users (and EMS Kiosk users, if applicable) an
even more visual way to locate, evaluate and book the reservable space in your facility. Floor
Plans also provide a means of wayfinding to see exactly where a meeting or event is
taking place.
Microsoft® Exchange Integration
(
Datasheet)
Virtual EMS Enterprise can be integrated with Microsoft Exchange to streamline the
process of arranging meetings. With this optional "Plan-a-Meeting" module, meeting planners can view
the availability of both meeting rooms and attendees, send Microsoft Outlook®-compatible
meeting invitations, and order any necessary equipment, catering services, etc. - all
from a single, easy-to-use interface.
IBM Lotus Domino® Integration
(
Datasheet)
Like Microsoft Exchange Integration, this optional functionality (through the "Plan-a-Meeting"
module) for Virtual EMS Enterprise allows the person coordinating a meeting to view the
availability of meeting rooms and attendees, send Lotus Notes®-compatible meeting
invitations, and arrange for resources (equipment, food service, etc.), all from the same interface.
EMS/TANDBERG Integration
(
Datasheet)
With EMS/TANDBERG Integration, video conferences scheduled in EMS are automatically replicated
in the TANDBERG Management Suite (TMS), streamlining the process of coordinating these "green" meetings.
Time zone awareness, time conversion and a user-friendly interface make this a tool that every EMS/TMS
customer should take advantage of.
Integrated Authentication
(
Datasheet)
This optional module establishes the tightest integration possible between Virtual
EMS Enterprise and your network or web portal. Integrated authentication works with
Microsoft Active Directory or your custom web portal to streamline web account maintenance
for administrators and enable single-sign on for web users.
FM Integration Toolkit
(
Datasheet)
The EMS FM Integration Toolkit simplifies the maintenance of facilities information within
EMS by keeping it in synch with data in your Facility Management (FM) System. The toolkit takes
building, room, room attribute and other records that you transfer to a staging database and
updates the appropriate tables in EMS.
HR Integration Toolkit
(
Datasheet)
This behind-the-scenes utility keeps contact information in EMS up-to-date, synchronizing
it with another system that contains employee data (HR database, Active Directory, etc.).
This module can automate the maintenance of contact names, email addresses, billing
information, web accounts and more including additions, changes and inactivations.
Academic Import Utility
(
Datasheet)
If you're looking for a way to manage meeting and event scheduling campus-wide, including
the ability to book academic space when it's not in use for classes, then EMS Enterprise
with its corresponding version of the Academic Import Utility may be just what you're
looking for.
Colleges and universities typically maintain their academic schedule and classroom
assignments in a Student Information System (SIS). Once a particular term is in session,
other campus entities are generally allowed to use academic space for meetings and events
as long as their use doesn't conflict with the class schedule. EMS's Academic Import
Utility is a plug-in module for EMS Enterprise that imports the academic schedule from
your SIS, allowing you to book space around classes, while never conflicting with them.
If you're looking for an even more sophisticated solution that offers a bi-directional
interface with your SIS, helps facilitate the creation and maintenance of your academic
schedule and automates the assignment and optimized use of classroom space, then please
check out EMS Campus.
Video Display Interface
(
Datasheet)
Would you like to automatically display your EMS schedule of events on digital signage
throughout your facility? By adding the Video Display Interface (VDI) to your EMS system,
and using it to interface with one of many popular digital signage systems on the market today
(refer to our Digital Signage Partners),
you can do just that. There is even an option to export scheduling data formatted for use
with Microsoft PowerPoint®. Although we do not sell digital signage hardware, we would be
happy to discuss your needs and point you in the right direction.
As an alternative to relying on the VDI module, some of our digital signage partners have
designed their systems to connect directly to your EMS database in order to read and display
the schedule of events in near real-time. Please contact the following partners for complete
details:
RoomWizard Interface
(
Datasheet)
EMS Enterprise can be interfaced with Steelcase RoomWizard™ units,
which serve as electronic room cards and allow walk-up reservations. With this
integration, users have the option of booking a room either through EMS or from
the RoomWizard touch-screen display mounted outside a conference room. The RoomWizard
always shows the current schedule and a convenient red or green
light indicates whether the room is occupied or available. By combining advance
reservations in EMS with on-the-spot bookings from RoomWizard, organizations can
eliminate scheduling conflicts, optimize room utilization, and track impromptu usage.
Professional Services
It's an uncommon notion in the increasingly impersonal business world, but we pride
ourselves on the personal relationships we build with our customers. And not just
in the sales process. From initial needs assessment to implementation assistance
to ongoing product support, we make it a priority to understand how we can help
you get the most out of your investment in EMS. Talk to us about how our training,
consulting, and annual service agreement can benefit you.