EMS Enterprise Options

Virtual EMS™ (Web Requests/Reservations, Facility Information)

Leverage the power of the internet with this module for EMS Enterprise™. Virtual EMS provides fully interactive, real-time access to scheduling information via the internet or your organization's intranet. Website visitors can browse your building schedule or search for specific events from any computer with an internet browser. Authorized users (employees in your organization, meeting organizers, facility staff, customers, etc.) can, depending on the level of access granted, submit room requests or create self-service reservations directly from the web through a secure, user-friendly interface.

• Virtual EMS: Online Browsing
• Virtual EMS: Online Requests/Reservations

The best way to learn more about Virtual EMS is to test drive it yourself using our live demonstration (please call 800-440-3994 x863 today for a personalized demonstration, and to see additional features that aren't available in the demo version).

EMS for Outlook®

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Tight integration for maximum efficiency... Optional EMS for Outlook® integration lets users work within a familiar personal scheduling interface while having one-click access to self-service room reservation and resource booking functionality in EMS. Ideal for use with "unmanaged" space (i.e. rooms for which no official approval is required), this time-saving integration prevents double bookings while letting users find available rooms, review their details, reserve them and book any necessary resources (equipment, etc.) without ever leaving Microsoft Outlook®.

EMS Kiosk™

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The EMS Kiosk is software that turns a touch-screen display unit (purchased from any of a number of manufacturers) into a powerful yet easy to use digital room sign and interactive tool for reviewing room availability, booking space, searching for a meeting location and more. Mount the unit outside a room and/or make an EMS Kiosk available in a lobby or entryway. Pair with the optional Floor Plan module and give users an added measure of convenience as they see reserved/available space on a facility diagram, making it even easier to find a meeting or a place to hold one!

Advanced Visitor Management with Badge Printing

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Basic visitor management capability is standard on all Enterprise-level EMS products. This includes the ability to add visitors through the desktop application or Virtual EMS, to review entries on a Browse window and to print a Visitor Management report. Advanced visitor management provides those features plus easy entry of walk-up visitors, visitor list import capability and badge printing from a default template.

Floor Plan Module

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Adding the Floor Plan module gives Virtual EMS users (and EMS Kiosk users, if applicable) an even more visual way to locate, evaluate and book the reservable space in your facility. Floor Plans also provide a means of wayfinding to see exactly where a meeting or event is taking place.

Microsoft® Exchange Integration

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Virtual EMS Enterprise can be integrated with Microsoft Exchange to streamline the process of arranging meetings. With this optional "Plan-a-Meeting" module, meeting planners can view the availability of both meeting rooms and attendees, send Microsoft Outlook®-compatible meeting invitations, and order any necessary equipment, catering services, etc. - all from a single, easy-to-use interface.

IBM Lotus Domino® Integration

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Like Microsoft Exchange Integration, this optional functionality (through the "Plan-a-Meeting" module) for Virtual EMS Enterprise allows the person coordinating a meeting to view the availability of meeting rooms and attendees, send Lotus Notes®-compatible meeting invitations, and arrange for resources (equipment, food service, etc.), all from the same interface.

EMS/CISCO or EMS/TANDBERG Integration

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With EMS/Cisco or EMS/TANDBERG Integration, video conferences or telepresence meetings scheduled in EMS are automatically replicated in the video conference system, streamlining the process of coordinating them. Time zone awareness, time conversion and a user-friendly interface make this a tool that every organization using EMS and Cisco or TANDBERG should take advantage of.

Integrated Authentication

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This optional module establishes the tightest integration possible between the web version of the EMS client or Virtual EMS and your network or web portal. Integrated authentication works with Microsoft Active Directory or your custom web portal to streamline web account maintenance for administrators and enable single-sign on for web users.

API (Application Programming Interface)

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Software and web application developers can use this tool to write programs that interact with an EMS database. The standard API is free to customers and available to their vendors and anyone looking to integrate with EMS; an advanced API is licensed and purchased separately.

EMS Language Translation Module

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The world is getting smaller every day. Be sure that your organization can take part in the global conversation! The EMS Language Translation Module enables language localization for the web version of the EMS client, Virtual EMS or EMS Kiosk through our library of "language packs" or using one that we compile for you with terms you supply.

FM Integration Toolkit

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The EMS FM Integration Toolkit simplifies the maintenance of facilities information within EMS by keeping it in synch with data in your Facility Management (FM) System. The toolkit takes building, room, room attribute and other records that you transfer to a staging database and updates the appropriate tables in EMS.

HR Integration Toolkit

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This behind-the-scenes utility keeps contact information in EMS up-to-date, synchronizing it with another system that contains employee data (HR database, Active Directory, etc.). This module can automate the maintenance of contact names, email addresses, billing information, web accounts and more including additions, changes and inactivations.

Academic Import Utility

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If you're looking for a way to manage meeting and event scheduling campus-wide, including the ability to book academic space when it's not in use for classes, then EMS Enterprise with its corresponding version of the Academic Import Utility may be just what you're looking for.

Colleges and universities typically maintain their academic schedule and classroom assignments in a Student Information System (SIS). Once a particular term is in session, other campus entities are generally allowed to use academic space for meetings and events as long as their use doesn't conflict with the class schedule. EMS's Academic Import Utility is a plug-in module for EMS Enterprise that imports the academic schedule from your SIS, allowing you to book space around classes, while never conflicting with them.

If you're looking for an even more sophisticated solution that offers a bi-directional interface with your SIS, helps facilitate the creation and maintenance of your academic schedule and automates the assignment and optimized use of classroom space, then please check out EMS Campus.

Video Display Interface

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Would you like to automatically display your EMS schedule of events on digital signage throughout your facility? By adding the Video Display Interface (VDI) to your EMS system, and using it to interface with one of many popular digital signage systems on the market today (refer to our Digital Signage Partners), you can do just that. There is even an option to export scheduling data formatted for use with Microsoft PowerPoint®. Although we do not sell digital signage hardware, we would be happy to discuss your needs and point you in the right direction.

As an alternative to relying on the VDI module, some of our digital signage partners have designed their systems to connect directly to your EMS database in order to read and display the schedule of events in near real-time. Please contact the following partners for complete details:

• AxisTV by Visix, Inc.
• Carousel by Tightrope Media Systems

Professional Services

The implementation and maintenance of a software package is a series of steps. While completing those steps on your own is certainly an option, there are many advantages to having our Professional Services team assist you with some or all of them. From needs assessment to system configuration to end user training to upgrade planning, our highly-trained consultants draw on detailed product knowledge and experience with other customers as they work with you to determine how your organization can get the most out of EMS.