EMS Lite Options

Resources Module

This optional module for EMS Lite allows you to define, group and track resources such as audio visual equipment, furniture, food, etc. When a user selects inventoried resources for a booking, the system assesses availability and issues a warning if the item will be overbooked. Resource requirements are printed on Confirmations, the Setup Worksheet and a Resource Schedule report.

If you need to manage separate pools of inventory, multiple service times within a booking or outside service providers, you should consider EMS Professional or EMS Enterprise, both of which include more sophisticated functionality for services and additional options for delineating resource inventories.

Billing Module

This powerful, optional module for EMS Lite allows you to define standard pricing for rooms and resources (requires the Resources Module), extends and prints a grand total of charges on the Confirmation, and provides a printed Invoice for your customers. A Billing Reference field makes it easy to track charge codes on each reservation while the Sales by Billing Reference report facilitates the processing of charge-backs.

If you need multiple pricing plans, automatic calculations or complete accounts receivable (including deposit and payment tracking, ageing report and statements), you should look at either EMS Professional or EMS Enterprise.

Virtual EMS™ (Web Interface)

Leverage the power of the Internet with this web-enabled module for EMS Lite. Virtual EMS provides fully interactive, real-time access to scheduling information via the Internet or your organization's intranet. Website visitors can browse the calendar or search for specific events from any computer with an Internet browser. Authorized users (employees in your organization, meeting organizers, facility staff, etc.) can, depending on the level of access granted, submit room requests or create self-service reservations directly from the Web through a secure, user-friendly interface.

• Virtual EMS: Online Browsing
• Virtual EMS: Online Requests/Reservations

Please call 800-440-3994 x863 today for a personalized demonstration.

Microsoft® Exchange Integration

Virtual EMS can be integrated with Microsoft Exchange to streamline the process of arranging meetings. With this optional module, meeting coordinators can view the availability of both attendees and meetings rooms, send Microsoft Outlook®-compatible meeting invitations, and order any necessary A/V equipment or food services -- all from a single, intuitive interface.

Integrated Authentication

This optional module establishes the tightest integration possible between Virtual EMS and your network or web portal. Integrated authentication works with Microsoft Active Directory or your custom web portal to streamline account maintenance for administrators and enable single sign-on for web users.

Video Display Interface

Would you like to automatically display your EMS schedule of events on digital signage throughout your facility? By adding the Video Display Interface (VDI) to your EMS system, and using it to interface with one of many popular digital signage systems on the market today (refer to our Digital Signage Partners), you can do just that. There is even an option to export scheduling data formatted for use with Microsoft PowerPoint®. Although we do not sell digital signage hardware, we would be happy to discuss your needs and point you in the right direction.

As an alternative to relying on the VDI module, some of our digital signage partners have designed their systems to connect directly to your EMS database in order to read and display the schedule of events in near real-time. Please contact the following partners for complete details:

• AxisTV by Visix, Inc.
• Carousel by Tightrope Media Systems

RoomWizard Interface

EMS Lite can be interfaced with Steelcase RoomWizard™ units, which serve as electronic room cards and allow walk-up reservations. With this integration, users have the option of booking a room either through EMS or from the RoomWizard touch-screen display mounted outside a conference room. The RoomWizard always shows the current schedule and a convenient red or green light indicates whether the room is occupied or available. By combining advance reservations in EMS with on-the-spot bookings from RoomWizard, organizations can eliminate scheduling conflicts, optimize room utilization, and track impromptu usage. For more information on PolyVision's RoomWizard, please see www.polyvision.com.

Professional Services

It's an uncommon notion in the increasingly impersonal business world, but we pride ourselves on the personal relationships we build with our customers. And not just in the sales process. From initial needs assessment to implementation assistance to ongoing product support, we make it a priority to understand how we can help you get the most out of your investment in EMS. Talk to us about how our training (including free access to regularly scheduled online sessions), consulting, and annual service agreement can benefit you. (Click here for the course schedule.)