EMS Professional Options

Virtual EMS™ (Web Requests/Reservations, Facility Information)

Leverage the power of the internet with this module for EMS Professional™. Virtual EMS provides fully interactive, real-time access to scheduling information via the internet or your organization's intranet. Website visitors can browse your building schedule or search for specific events from any computer with an internet browser. Authorized users (employees in your organization, meeting organizers, facility staff, customers, etc.) can, depending on the level of access granted, submit room requests or create self-service reservations directly from the web through a secure, user-friendly interface.

• Virtual EMS: Online Browsing
• Virtual EMS: Online Requests/Reservations

The best way to learn more about this product is to test drive it yourself using our live demonstration (please call 800-440-3994 x863 today for a personalized demonstration, and to see additional features that aren't available in the demo version).

Advanced Options Module

Designed for situations where a greater delineation between groups within an organization is necessary, the Advanced Options Module provides more granular user access settings, the ability to run reports based on user-defined room "views" and the option to define multiple departments.

Microsoft® Exchange Integration

Virtual EMS can be integrated with Microsoft Exchange to streamline the process of arranging meetings. With this optional module, meeting coordinators can view the availability of both attendees and meeting rooms, send Microsoft Outlook®-compatible meeting invitations, and order any necessary A/V equipment or food services -- all from a single, intuitive interface.

Integrated Authentication

This optional module establishes the tightest integration possible between the web version of the EMS client or Virtual EMS and your network or web portal. Integrated authentication works with Microsoft Active Directory or your custom web portal to streamline account maintenance for administrators and enable single sign-on for web users.

Academic Import Utility

If you're looking for a way to manage meeting and event scheduling campus-wide, including the ability to book academic space when it's not in use for classes, then EMS Professional with its corresponding version of the Academic Import Utility may be just what you're looking for.

Colleges and universities typically maintain their academic schedule and classroom assignments in a Student Information System (SIS). Once a particular term is in session, other campus entities are generally allowed to use academic space for meetings and events as long as their use doesn't conflict with the class schedule. EMS's Academic Import Utility is a plug-in module for EMS Professional that imports the academic schedule from your SIS, allowing you to book space around classes, while never conflicting with them.

If you're looking for an even more sophisticated solution that offers a bi-directional interface with your SIS, helps facilitate the creation and maintenance of your academic schedule and automates the assignment and optimized use of classroom space, then please check out EMS Campus.

Video Display Interface

Would you like to automatically display your EMS schedule of events on digital signage throughout your facility? By adding the Video Display Interface (VDI) to your EMS system, and using it to interface with one of many popular digital signage systems on the market today (refer to our Digital Signage Partners), you can do just that. There is even an option to export scheduling data formatted for use with Microsoft PowerPoint®. Although we do not sell digital signage hardware, we would be happy to discuss your needs and point you in the right direction.

As an alternative to relying on the VDI module, some of our digital signage partners have designed their systems to connect directly to your EMS database in order to read and display the schedule of events in near real-time. Please contact the following partners for complete details:

• AxisTV by Visix, Inc.
• Carousel by Tightrope Media Systems

API (Application Programming Interface)

Software and web application developers can use this tool to write programs that interact with an EMS database. The standard API is free to customers and available to their vendors and anyone looking to integrate with EMS; an advanced API is licensed and purchased separately.

EMS Language Translation Module

The world is getting smaller every day. Be sure that your organization can take part in the global conversation! The EMS Language Translation Module enables language localization for the web version of the EMS client, Virtual EMS or EMS Kiosk through our library of "language packs" or using one that we compile for you with terms you supply.

RoomWizard Interface

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EMS Professional can be integrated with Steelcase RoomWizard™ devices, which are digital room signs that can allow walk-up booking of space. With this integration, users have the option of reserving rooms in advance through EMS or booking on-the-spot from RoomWizard's touch-screen at the conference room. RoomWizard shows the room's current schedule and provides a convenient red/green light to indicate whether the room is occupied or available. By integrating these technologies, you can eliminate scheduling conflicts, optimize room usage, and track impromptu use of space.

Professional Services

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The implementation and maintenance of a software package is a series of steps. While completing those steps on your own is certainly an option, there are many advantages to having our Professional Services team assist you with some or all of them. From needs assessment to system configuration to end user training to upgrade planning, our highly-trained consultants draw on detailed product knowledge and experience with other customers as they work with you to determine how your organization can get the most out of EMS.