EMS Professional Options

Virtual EMS™ (Web Interface)

Leverage the power of the Internet with this web-enabled module for EMS Professional. Virtual EMS provides fully interactive, real-time access to scheduling information via the Internet or your organization's intranet. Website visitors can browse the calendar or search for specific events from any computer with an Internet browser. Authorized users (employees in your organization, meeting organizers, facility staff, etc.) can, depending on the level of access granted, submit room requests or create self-service reservations directly from the Web through a secure, user-friendly interface.

• Virtual EMS: Online Browsing
• Virtual EMS: Online Requests/Reservations

The best way to learn more about this product is to test drive it yourself using our live demonstration (please call 800-440-3994 x863 today for a personalized demonstration, and to see additional features that aren't available in the demo version).

Advanced Options Module

Designed for situations where a greater delineation between groups within an organization is necessary, the Advanced Options Module provides more granular user access settings, the ability to run reports based on user-defined room "views" and the option to define multiple departments.

Microsoft® Exchange Integration

Virtual EMS can be integrated with Microsoft Exchange to streamline the process of arranging meetings. With this optional module, meeting coordinators can view the availability of both attendees and meeting rooms, send Microsoft Outlook®-compatible meeting invitations, and order any necessary A/V equipment or food services -- all from a single, intuitive interface.

Integrated Authentication

This optional module establishes the tightest integration possible between Virtual EMS and your network or web portal. Integrated authentication works with Microsoft Active Directory or your custom web portal to streamline account maintenance for administrators and enable single sign-on for web users.

Academic Import Utility

If you're looking for a way to manage meeting and event scheduling campus-wide, including the ability to book academic space when it's not in use for classes, then EMS Professional with its corresponding version of the Academic Import Utility may be just what you're looking for.

Colleges and universities typically maintain their academic schedule and classroom assignments in a Student Information System (SIS). Once a particular term is in session, other campus entities are generally allowed to use academic space for meetings and events as long as their use doesn't conflict with the class schedule. EMS's Academic Import Utility is a plug-in module for EMS Professional that imports the academic schedule from your SIS, allowing you to book space around classes, while never conflicting with them.

If you're looking for an even more sophisticated solution that offers a bi-directional interface with your SIS, helps facilitate the creation and maintenance of your academic schedule and automates the assignment and optimized use of classroom space, then please check out EMS Campus.

Video Display Interface

Would you like to automatically display your EMS schedule of events on digital signage throughout your facility? By adding the Video Display Interface (VDI) to your EMS system, and using it to interface with one of many popular digital signage systems on the market today (refer to our Digital Signage Partners), you can do just that. There is even an option to export scheduling data formatted for use with Microsoft PowerPoint®. Although we do not sell digital signage hardware, we would be happy to discuss your needs and point you in the right direction.

As an alternative to relying on the VDI module, some of our digital signage partners have designed their systems to connect directly to your EMS database in order to read and display the schedule of events in near real-time. Please contact the following partners for complete details:

• AxisTV by Visix, Inc.
• Carousel by Tightrope Media Systems

RoomWizard Interface

EMS Professional can be interfaced with Steelcase RoomWizard™ units, which serve as electronic room cards and allow walk-up reservations. With this integration, users have the option of booking a room either through EMS or from the RoomWizard touch-screen display mounted outside a conference room. The RoomWizard always shows the current schedule and a convenient red or green light indicates whether the room is occupied or available. By combining advance reservations in EMS with on-the-spot bookings from RoomWizard, organizations can eliminate scheduling conflicts, optimize room utilization, and track impromptu usage.

Professional Services

It's an uncommon notion in the increasingly impersonal business world, but we pride ourselves on the personal relationships we build with our customers. And not just in the sales process. From initial needs assessment to implementation assistance to ongoing product support, we make it a priority to understand how we can help you get the most out of your investment in EMS. Talk to us about how our training, consulting, and annual service agreement can benefit you.