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EMS Workplace - Shared Workspace Management (Office Hoteling) and Facility Scheduling Software
Manage meeting/event/work space, optimize real estate utilization, generate actionable business intelligence
Organizations with a mobile workforce or flexible work arrangements are realizing
significant real estate savings by adopting a hoteling
or hot-desking strategy - allotting workspace on an as-needed basis
to accommodate more people in less space.
EMS Workplace™ is a powerful facility scheduling system for managing the most complex hoteling requirements, as well as
the booking of meeting/event space and resources.
Features include:
- Intuitive tools for finding and booking available office space
- Interactive Floor Plans for booking and wayfinding; Check In/Out capability for monitoring no-shows
- Back-end "business
intelligence" processes for generating benchmarks, measuring actual room
utilization and identifying trends
- Detailed reports including operational schedules, transition reports, no-show lists, and the Benchmark
Metrics report for a comprehensive view of facility operations
- Attendance
tracking capability for capturing actual room utilization data
- Optional EMS/Cisco or EMS/TANDBERG Integration for streamlined
video conference scheduling
EMS Workplace is the most flexible hoteling software available, allowing different
office locations within your organization to operate independently or under a unified
set of business rules. Highly scalable and versatile, EMS Workplace leverages the
power of Microsoft SQL Server™ to track a limitless number of office spaces, conference
rooms and meeting-related services in your offices around the world. In total, our products help organizations
manage nearly one billion square feet of real estate.
Easy Access to Schedule Clarity
When it comes to effective use of your rooms and resources,
ease of access to scheduling information is key. While
your EMS system administrators and facility managers will typically utilize the
powerful "client" application via the desktop or web interface, the
majority of your users will access the system in other ways for different purposes.
For example…
- From the road to get details on a scheduled event or space availability
- To reserve a room on-the-spot for an impromptu gathering
- From within Microsoft Outlook® to invite attendees and book the room and resources for a meeting
With the “Enterprise-level” EMS scheduling systems (EMS Enterprise™, EMS Workplace™,
EMS Campus™, EMS District™ and EMS Legal™), there are access methods to support any mix of space management
approaches and the needs of any type of user. From centralized to Outlook-based, facility managers to attendees, and all those inbetween, EMS is accessible by just about anyone, anytime, anywhere!
Simplify your scheduling with anytime, anywhere access!
System Includes...
Virtual EMS™ (Web Requests/Reservations, Facility Information)
Leverage the power of the internet with this module for EMS Workplace™. Virtual
EMS provides fully interactive, real-time access to scheduling information via the
internet or your organization's intranet. Website visitors can browse your building schedule
or search for specific events from any computer with an internet browser. Authorized
users (employees in your organization, meeting organizers, facility staff, etc.)
can, depending on the level of access granted, submit room requests or create self-service
reservations directly from the web through a secure, user-friendly interface.
Try Virtual EMS for yourself with our live demonstration.
Or call 800-440-3994 x863 to schedule a personalized demonstration where you can see additional functionality only available
with an authorized log in.
EMS for Outlook®
(
Datasheet)
Tight integration for maximum efficiency...EMS for Outlook® integration lets users
work within a familiar personal scheduling interface while having one-click access to self-service
room reservation and resource booking functionality in EMS. Ideal for use with "unmanaged" space
(i.e. rooms for which no official approval is required), this time-saving integration prevents double
bookings while letting users find available rooms, review their
details, reserve them and book any necessary resources (equipment, etc.) without ever leaving Microsoft Outlook®.
Includes Microsoft Exchange® Integration (see below). (Note: EMS Workplace is licensed for
use with either Microsoft Outlook or IBM Lotus Notes.)
Microsoft® Exchange Integration
(
Datasheet)
Virtual EMS can now be integrated with Microsoft Exchange® Server, allowing users
to view the Microsoft Outlook® calendars of people they intend to invite and thereby
simplify the process of meeting planning. This option provides the ability to confirm
attendee availability, find an available room, request services like catering, and
schedule resources like A/V equipment all from one centralized location.
IBM Lotus Domino® Integration
(
Datasheet)
Like Microsoft Exchange Integration, this functionality (through the "Plan-a-Meeting"
module) for Virtual EMS Workplace allows the person coordinating a meeting to view the
availability of meeting rooms and attendees, send Lotus Notes®-compatible meeting
invitations, and arrange for resources (equipment, food service, etc.), all from the same interface.
(Note: EMS Workplace is licensed for
use with either Microsoft Outlook or IBM Lotus Notes.)
Advanced Visitor Management with Badge Printing
(
Datasheet)
Basic visitor management capability is standard on all Enterprise-level EMS products. This includes the ability to add visitors
through the desktop application or Virtual EMS, to review entries on a Browse window and to print a Visitor Management report.
Advanced visitor management provides those features plus easy entry of walk-up visitors, visitor list import capability and
badge printing from a default template.
EMS AttendanceTracker
(
Datasheet)
Get the accurate data you need to analyze room utilization, optimize facility use and eliminate unnecessary real estate costs!
EMS AttendanceTracker allows automated people counting devices (which you
purchase from a vendor such as SenSource) to be integrated with EMS. Through the integration, the Actual Attendance field for
EMS bookings is automatically populated with data gathered by the sensors. Do away with rough estimates or manual counting and entry!
EMS Kiosk™
(
Datasheet)
The EMS Kiosk is software that turns a touch-screen display unit (purchased from any of a number
of manufacturers) into a powerful yet easy to use digital room sign and interactive tool for
reviewing room availability, booking space, searching for a meeting location and more.
Mount the unit outside a room and/or make an EMS Kiosk available in a lobby or entryway.
The Floor Plan module (standard in EMS Workplace) provides EMS Kiosk users an added measure
of convenience as they see reserved/available space on a facility diagram, making it even
easier to find a meeting or a place to hold one!
Floor Plan Module
(
Datasheet)
Adding the Floor Plan module gives Virtual EMS users (and EMS Kiosk users, if applicable) an
even more visual way to locate, evaluate and book the reservable space in your facility. Floor
Plans also provide a means of wayfinding to see exactly where a colleague is sitting or a
meeting is taking place.
Integrated Authentication
(
Datasheet)
This module establishes the tightest integration possible between the web version of the
EMS client or Virtual
EMS and your network or web portal. Integrated authentication works with Microsoft
Active Directory or your custom web portal to streamline web account maintenance
for administrators and eliminate extra steps for end-users.
HR Integration Toolkit
(
Datasheet)
This behind-the-scenes utility keeps contact information in EMS up-to-date, synchronizing
it with another system that contains employee data (HR database, Active Directory, etc.).
This module automates the maintenance of contact names, email addresses, billing
information, web accounts and more including additions, changes and inactivations.