The EMS line of scheduling products includes EMS Lite™, EMS Professional™, EMS
Enterprise™, EMS Workplace™ and EMS Campus™. Each of these core products can
be web-enabled with its corresponding version of Virtual EMS™. The following charts compare
major features of each product, indicate the optional modules that are available and list the
benefits and capabilities of each system.
|
Major Features |
EMS Lite 7.0 |
EMS Professional 11.0 |
EMS Enterprise 5.0,
EMS Workplace 5.0 and
EMS Campus 2.0 |
|
Designed and ideally suited for... |
Single Facility,
Local Area Network |
Multiple Facilities,
Managed Collectively,
Local Area Network |
Multiple Facilities,
Managed Independently or
Wide Area Network |
|
Room Scheduling |
|
Schedule rooms, outdoor areas and other shared resources |
 |
|
|
|
Create single day, recurring and non-pattern bookings with Reservation Wizard |
|
|
|
|
Graphical Reservation Book with drag and drop scheduling |
|
|
|
|
User-definable booking statuses for workflow |
|
|
|
|
Group rooms into "Views" for searching, display in the Reservation Book and reporting |
|
 |
|
|
Group buildings into "Areas" (by country, region, city, etc.) for searching, display
in the Reservation Book and reporting |
|
|
|
|
Independently managed facilities can share one system (e.g. entire college campus
or corporate enterprise) |
|
|
|
|
Time zone support for scheduling global videoconferences |
|
|
|
|
Advanced features for managing shared workspace (office hoteling or hot desking) |
|
|
EMS Workplace |
|
Collaborative tools to create, publish and maintain the academic schedule |
|
|
EMS Campus |
|
Optimize the use of campus facilities with auto-assignment of classroom space |
|
|
EMS Campus |
|
Services and Resources |
|
Specify setup type, count and unlimited notes for operations crew |
|
|
|
|
Manage the inventory of resources like audio visual equipment |
|
|
|
|
Define your own service and resource categories |
|
|
|
|
Schedule multiple service times for things like catering or personnel |
|
|
|
|
User security by category |
|
|
|
|
Restrict categories by building for location specific services |
|
|
|
|
Ability to define resource exclusions by room |
|
|
|
|
Auto-adjustment of service order times when booking is changed |
|
|
|
|
Reporting |
|
Number of built-in reports |
45 |
140 |
170 |
|
Calendars, event schedules, operational and statistical reports |
|
  |
|
|
Email or print detailed customer Confirmations |
|
|
|
|
Export reports to Excel, Word or .PDF |
|
|
|
|
Sales reports |
|
|
|
|
Resource schedules |
|
|
|
|
Query Builder for ad-hoc reporting; reusable report definitions |
|
|
|
|
User Defined Fields (UDFs) available in Query Builder |
|
|
|
|
Grant access to run Query Builder reports on a user by user basis |
|
|
|
|
Charting and graphing capabilities in Query Builder |
|
|
|
|
Memorize multiple report settings for later reuse |
|
|
|
|
Banquet Event Orders (BEOs) |
|
|
|
|
Billing and Accounts Receivable |
|
Pricing and Invoicing |
|
|
|
|
Track deposits and payments; print Ageing Report and Statements |
|
|
|
|
Offers various Pricing Methods (Unit, Hourly, Minimum Charge, etc.) |
|
|
|
|
Define multiple Pricing Plans |
|
|
|
|
Automatically calculates taxes, service charges, discounts, etc. |
|
|
|
|
Multiple billing departments |
|
|
|
|
Half Day / Full Day Pricing Methods |
|
|
|
|
Transactions Browser to quickly retrieve invoices, payments, etc. |
|
|
|
|
Provides lookup and validation of billing reference data like charge code, cost center,
project number, client matter number, etc. |
|
|
|
|
Web-Based Browsing (by adding Virtual EMS Browsing) |
|
Browse meeting and event schedules in list or calendar view |
|
|
|
|
Advanced event search |
|
|
|
|
Browse facilities for room capacities, images and additional information |
|
|
|
|
Publish event specific notes and instructions |
|
|
|
|
Create filtered, Custom Event pages |
|
|
|
|
Display multiple building and room images (pictures, room diagrams, floor plans,
etc.) |
|
|
|
|
Interactive floor plans for wayfinding by room, event, meeting host or colleague |
|
|
W |
|
Web-Based Reservations (by adding Virtual EMS Reservations) |
|
Offer online requests or self-service reservations |
|
|
|
|
Customizable help text that can be maintained online |
|
|
|
|
Schedule services like catering and resources like AV equipment |
|
|
|
|
Customize your request form with user-definable questions |
|
|
|
|
Display customer-specific pricing for rooms, services and resources |
|
|
|
|
Define multiple Web Templates for user groups with different request/reserve privileges |
|
|
|
|
Service Only requests (no need to book a room) |
|
|
|
|
Display multiple resource images (AV equipment, catering items, etc.) |
|
|
|
|
View availability and book rooms via interactive floor plans |
|
|
W |
|
Employee check in/out for office hoteling |
|
|
EMS Workplace |
|
General |
|
Incorporate images (pictures, room layouts, floor plans, etc.) |
|
|
|
|
Customer database with contact management (integrated CRM) |
|
|
|
|
Supports localized date, time and paper formats |
|
|
|
|
Detailed audit history to track reservation changes |
|
|
|
Reminders to track important tasks |
|
|
|
|
Room Diagramming software interface |
|
|
|
|
Incorporate file attachments |
|
|
|
|
Automated change notifications and customer reminders |
|
|
|
|
Basic visitor management with integration to specialized visitor management systems |
|
|
|
|
Import utilities for rooms, groups and reservations |
|
|
|
|
Track holidays and facility closures |
|
|
|
|
User security and system scalability |
|
|
|
|
Database engine |
SQL Express |
SQL Express |
SQL Server 2005 |