Exhibit space at the 2008 EMS Users Conference is available to our Corporate Partners as well as other organizations whose products and services may be of interest to EMS software users. In addition to the exhibit space, we strive to provide our customers and exhibitors with a variety of opportunities to connect during the conference.

Exhibitor space is limited - early registration is encouraged!

EMS Users Conference Overview

Conference Attendees:
EMS Users Conferences are typically attended by nearly 300 customers from around the U.S. and abroad. Our clients come from a wide range of industries and settings, including higher education, corporations, K-12 education, healthcare, religious organizations, government, convention centers, arenas/performing arts venues and law firms. EMS conference attendees are experts in their fields and have a direct impact on the purchasing decisions made for their facilities.

Conference Dates:
Monday, July 21 through Thursday, July 24, 2008
Please see the Conference Schedule page for details.

Conference Location:
Please see the Hotel & Travel page for information on the Hyatt Regency Denver.

Preliminary Exhibitor Schedule

Monday, July 21
EMS Conference Check-In
3:00 PM to 5:00 PM
Please take a few minutes to stop by the EMS Conference Information Desk to check in for the conference.

Exhibit Hall Setup
5:00 PM to 8:00 PM

EMS Conference Welcome Reception
6:00 PM to 8:00 PM
Cocktails and appetizers in an informal setting around the registration area. Take this opportunity to get to know your fellow attendees and chat with DEA staff.

Tuesday, July 22
EMS Conference Check-In continues
7:00 AM to Noon
If you have not already done so, please take a few minutes to stop by the EMS Conference Information Desk to check in for the conference.

Exhibit Hall Open
9:00 AM to 5:00 PM
Scheduled to include a continental breakfast, lunch and a full day of sessions, with a few short breaks and a longer break for lunch. Exhibit area open all day with time slots available for exhibitor presentations. More details to follow.

EMS Conference Learning Sessions - Day One
9:00 AM to 5:00 PM
A full day of sessions with a few short breaks and a longer break for lunch.

EMS Casual Reception & Networking (Offsite)
6:00 PM to 8:00 PM
Casual get-together hosted by Dean Evan & Associates. Cocktails served.

Wednesday, July 23
Exhibit Hall Open
9:00 AM to 5:00 PM

EMS Conference Learning Sessions - Day Two
9:00 AM to 5:00 PM
A full day of sessions with a few short breaks and a longer break for lunch.

Exhibit Hall Teardown
5:00 PM to 8:00 PM

Dinner and Evening on Your Own
Take the evening to experience downtown Denver, including the shops, restaurants and vibrant atmosphere.

Thursday, July 24
EMS Conference Learning Sessions - Day Three
9:00 AM to Noon
A half day of sessions, with a short mid-morning break.

Lunch and Afternoon On Your Own / EMS-Coordinated Tours
Noon to 6:00 PM
Take the afternoon to explore all that Denver has to offer. Or, participate in one of our coordinated tours. More information to follow.

EMS Conference Banquet
6:00 PM Cocktail Reception
7:00 PM Dinner
Details to be determined.

This preliminary EMS Users Conference Schedule was updated March 4, 2008. Subject to change.

Pre-Conference Shipping Address and Details The hotel’s receiving entrance is open Monday through Friday during normal business hours.

Any materials sent to the Hotel must be labeled as follows:

1. Hold for Arrival – Attn: Guest’s Name, Organization Name
2. Complete Return Address
3. Hyatt Sales Manager’s Name: Brea Golden
4. Number of Boxes (example: Box 1 of 2, Box 2 of 2)
5. Address packages to hotel as follows:

Hyatt Regency Denver
Hold For: Guest Name, Organization
Attn: Brea Golden
650 15th Street
Denver, CO 80202
(Box 1 of 1)

Due to limited storage capabilities please do not ship materials more than two (2) days prior to the start of your convention. Only meeting planner materials will be accepted. Vendor or exhibit freight will not be accepted through the hotel. Contact the Convention Services Manager to guarantee receiving and storage arrangements. $10.00 per box or $200.00 per pallet handling fee will be charged for shipments received and handled by the Hyatt Regency Denver.

Registration Packages

We are offering two separate packages for organizations interested in presenting information at this year’s Users Conference. The first option is an exhibitor package, which offers companies a booth in our exhibit hall for attendees to visit during and in-between sessions. This option includes the opportunity to host one or two sessions. The second option is a speaker package, which allows organization representatives to host one or two sessions during normal session hours for conference attendees.

Exhibitor Package

$1,500 per booth (includes the opportunity to host one or two sessions). Click below to register.

Exhibitor Registration Includes:

• Tabletop display in conference area foyer during session block times on Tuesday and Wednesday, July 22-23. Electricity will be provided, please be sure to bring adequate extension cords and power strips.
• Opportunity to hold one or two (your preference) presentations for conference attendees.
• Listing in conference program including logo, contact information and 200-word description
• Electronic list of pre-registered or post-conference attendees for one-time use
• Copy of conference materials and admission to all sessions
• Full conference access for two individuals
• EMS Welcome Receptions, Monday and Tuesday, July 21 and July 22
• EMS Conference Banquet, Thursday, July 24
• Light breakfast Tuesday, Wednesday and Thursday
• Lunch Tuesday and Wednesday

Exhibitor Registration Does Not Include:

• Entertainment or dinner Wednesday night
• Lodging
• Parking fees
• Transportation to or from the airport
• Airfare

Speaker Package

$1,200 to host two session blocks (each one hour). Click below to register.

Speaker Registration Includes:

• Opportunity to host one or two (your preference) presentations for conference attendees
• Listing in conference program including logo, contact information and 200-word description
• Electronic list of pre-registered or post-conference attendees for one-time use
• Copy of conference materials and admission to all sessions
• Full conference access for one individual
• EMS Welcome Receptions, Monday and Tuesday, July 21 and July 22
• EMS Conference Banquet, Thursday, July 24
• Light breakfast Tuesday, Wednesday and Thursday
• Lunch Tuesday and Wednesday

Speaker Registration Does Not Include:

• Entertainment or dinner Wednesday night
• Lodging
• Parking fees
• Transportation to or from the airport
• Airfare

Cancellation Policy and Payment Terms

EMS Users Conference Cancellation Policy
The cancellation deadline for a partial refund is June 22, 2008. All cancellations received on or before June 22, 2008 will be credited all fees paid less a $50.00 processing charge. No refunds will be issued for cancellations received on or after June 23, 2008.

EMS Users Conference Payment Terms
Payment for all conference fees is due at the time of registration. Credit card payments will be processed immediately and a receipt will be mailed. If you choose payment by check or purchase order, we will invoice you with Net 30 terms (please note we require a copy of the PO via fax within 10 days, otherwise your registration is subject to cancellation). Your registration status will remain "Pending" and a spot is not guaranteed until fees are paid in full; a registration "Confirmation" will be emailed after we process payment. If payment is not received before June 22, 2008, your registration will be cancelled. All fees are listed in U.S. dollars.

Please mail checks to:

Dean Evans & Associates, Inc.
ATTN: EMS Users Conference
5613 DTC Parkway, Suite 1250
Greenwood Village, CO 80111

Please fax purchase orders to:
303-796-7429 ATTN: EMS Users Conference

Dean Evans & Associates accepts Visa, MasterCard and American Express.