EMS Workplace

Shared workspace management plus room and resource scheduling

Organizations with a mobile workforce or flexible work arrangements are realizing significant savings in real estate and related overhead by adopting a hoteling or hot-desking strategy - allotting workspace on an as-needed basis in order to accommodate more people in less space. EMS Workplace™ was created to provide organizations with a powerful yet easy-to-use facility scheduling system to manage even the most complex hoteling requirements.

The system includes:

• Intuitive tools for finding and booking available office space
• Check In/Out capability for monitoring no-shows
• Interactive Floor Plans for booking and wayfinding
• Back-end processes for utilization monitoring
• Detailed reports including operational schedules, no-show lists, transition reports, etc.
• And much more...

EMS Workplace is the most flexible hoteling software available, allowing different office locations within your organization to operate independently or under a unified set of business rules. Highly scalable and versatile, EMS Workplace leverages the power of Microsoft SQL Server™ to track a limitless number of office spaces, conference rooms and meeting-related services in your offices around the world.

Centralized Facility Scheduling or Self-Service Room Booking?

Is use of your workspaces space tightly managed by a reservationist? Do you allow self-service booking of offices? Or, do you have an approval process for space requests that incorporates elements of both approaches? The beauty of EMS Workplace office scheduling software is that no matter what your method or combination of methods, its flexible, modular design adapts to your business and the way you need to manage your space. And if your needs should change, this system can easily change with you.

The EMS Workplace suite consists of several components, including three interfaces uniquely designed for different types of users – the EMS Client, Virtual EMS and the EMS Kiosk. The EMS Client is a desktop application required for managers to configure and administer EMS, and for reservationists to book space and resources. Virtual EMS is the employee-facing web application that makes EMS available online, providing an online calendar, streamlining the room requesting process and allowing for self-service reservations. The optional EMS Kiosk provides a convenient way for hoteled workers to check-in, which is a key step in ensuring efficient use of space and accurate utilization reports.

Please refer to Key Features for sample screens from the EMS Client, Virtual EMS and the EMS Kiosk. Try Virtual EMS for yourself with our live demonstration (please call 800-440-3994 x863 today for a personalized demonstration to see all the additional, behind-the-scenes features that aren't accessible unless you have an account).

Floor Plan Module

Adding the Floor Plan module gives Virtual EMS users (and EMS Kiosk users, if applicable) an even more visual way to locate, evaluate and book the reservable space in your facility. Floor Plans also provide a means of wayfinding to see exactly where a colleague is sitting or a meeting is taking place.

Integrated Authentication

This module establishes the tightest integration possible between Virtual EMS and your network or web portal. Integrated authentication works with Microsoft Active Directory or your custom web portal to streamline web account maintenance for administrators and eliminate extra steps for end-users.

HR Integration Toolkit

This behind-the-scenes utility keeps contact information in EMS up-to-date, synchronizing it with another system that contains employee data (HR database, Active Directory, etc.). This module automates the maintenance of contact names, email addresses, billing information, web accounts and more including additions, changes and inactivations. The toolkit includes up to one day of remote consulting to configure and fine tune the integration for your environment.